Customs Kit Clearing in Uganda and Rwanda: A Guide for Filmmakers and Photographers
Customs kit clearing Uganda. Bringing filming, photography, or technical equipment into Uganda or Rwanda? You’ll need more than just a boarding pass and gear checklist — you’ll need to clear your kit through customs properly to avoid delays, fines, or equipment seizures.
Whether you are shooting a documentary, wildlife special, or commercial project, this guide explains how customs clearing works, what permits you need, and how to avoid common pitfalls when entering East Africa with gear.
Why You Need Customs Kit Clearance
Both Uganda and Rwanda take foreign media equipment seriously. Governments in both countries require clear documentation of high-value items entering for commercial or professional use. Failure to declare or obtain clearance can lead to confiscation, penalties, or delays at the airport.
Customs clearance ensures:
- Temporary importation approval of your kit
- Tax exemption or correct duty calculation
- Verification of filming intentions and legality
- Smooth processing at border or airport checkpoints
Temporary Import Permits (TIP)
The most common way to legally bring your gear into Uganda or Rwanda is via a Temporary Import Permit (TIP). This permit allows you to enter the country with professional equipment without paying full import taxes.
TIP Requirements Include:
- A detailed kit list (make, model, serial numbers, quantity, and estimated value)
- A cover letter stating your project, dates, and purpose
- A carnet (optional but recommended for international productions)
- A local film fixer or licensed clearing agent to act as your representative
- Valid filming permits (especially in national parks or for commercial use)
Process in Uganda
In Uganda, customs clearance is managed by the Uganda Revenue Authority (URA). Most filmmakers enter through Entebbe International Airport.
Steps include:
- Submitting your kit list and project details through a local fixer/clearing agent
- Processing at the airport with URA officers
- Payment of applicable temporary import duties (if required)
- Getting a stamped TIP valid for the project duration
- Kit must be re-exported within the permit’s timeframe
Important: Film crews also need permits from the Uganda Media Council and Uganda Wildlife Authority (UWA) for shoots involving parks or wildlife.
Process in Rwanda
In Rwanda, the Rwanda Revenue Authority (RRA) and Rwanda Development Board (RDB) handle customs and filming permits. Most international teams arrive at Kigali International Airport.
Steps include:
- Submitting your filming request and kit list via RDB
- Requesting a customs exemption or TIP
- Presenting documents to RRA officials on arrival
- Paying a refundable bond or using a carnet for high-value items
- Ensuring all gear exits Rwanda by the approved date
The process is efficient when you work with a local fixer familiar with government channels.
What Happens Without Clearance?
Entering Uganda or Rwanda without proper documentation can result in:
- Delayed customs release of your equipment
- Full taxes charged as if you’re importing items for sale
- Equipment seizure
- Denial of filming permission
- Legal fines or deportation in serious cases
Fixers help avoid these risks by handling paperwork, advising on best practices, and dealing directly with officials.
What You Should Prepare
- Accurate gear list: Include all tech items — cameras, drones, lights, sound gear, hard drives
- Passport scans for all crew members
- Flight details and arrival info
- Project summary: Explain your production, team, and goals
- Permit copies: From relevant filming authorities (Media Council, RDB, UWA, etc.)
Plan Ahead
Start the customs clearance process at least 2–3 weeks before your travel date. Always use a reliable local fixer or clearing agent who knows the system and can fast-track your entry.
If you’re visiting both Uganda and Rwanda on the same shoot, you’ll need separate permits and TIPs for each country. Ensure your paperwork matches your travel itinerary.
Smooth customs clearance saves time, money, and your shoot.
